A Practical Guide to Shipping Vehicles Across Country

October 2, 2025 •

Shipping your vehicle across the country requires careful planning. A structured approach is the key to a smooth, predictable process and helps you avoid common pitfalls. Taking the time to prepare your vehicle and documents before requesting quotes is the most effective way to ensure a seamless experience from start to finish.

Getting Your Ducks in a Row Before You Ship

Before diving into carrier options and quotes, complete a few foundational steps. This preparation ensures the booking process is efficient and accurate. It involves gathering essential paperwork and conducting a thorough vehicle inspection—two critical tasks for a successful transport.

The demand for vehicle transport has grown significantly, driven by online car sales and seasonal relocation. States like California, Florida, and Texas see vehicle transport volumes that are often 100% to 300% higher than other states, largely due to online purchases and "snowbird" migrations. Understanding these market dynamics, like those detailed in these 2025 car shipping trends and what they mean for you, can help you plan your shipment more effectively.

Get Your Paperwork Together

Having your documents organized is the first actionable step. Scrambling for paperwork at the last minute can delay your shipment and create unnecessary stress.

Gather the following documents before contacting any transport companies:

Vehicle Registration: Must be current. This document proves you have the legal authority to ship the vehicle.
Proof of Insurance: Carriers are insured, but they will require proof of your personal policy. A digital copy on your phone or a printout is sufficient.
Photo ID: A valid driver's license is needed to verify your identity.
Title or Bill of Sale: While not always mandatory for domestic transport, this is essential if you've recently purchased the vehicle, as it serves as definitive proof of ownership.

Actionable Tip: Create a digital folder on your phone or computer with photos of these documents. When you request quotes, you'll have everything ready to send, showing carriers you are organized and serious about booking.

Inspect Your Car Like a Pro

Documenting your vehicle’s condition before it is picked up is a critical step that protects you. This pre-shipment inspection serves as your baseline evidence if you need to file a damage claim later. Do not rush this process.

First, wash your vehicle thoroughly. Dirt and grime can easily hide small scratches and dents. Once the car is clean, use your smartphone to create a detailed visual record.

Take high-resolution photos from every angle: front, back, driver's side, passenger's side, and roof. Capture close-up shots of any existing damage, such as scuffs, dings, or paint chips, no matter how minor. Document the interior and take a clear photograph of the odometer to record the current mileage.

Enable the timestamp feature on your phone's camera for irrefutable proof of the vehicle's condition on the day of pickup.

This detailed record is your primary tool for verification. When the driver arrives for pickup, you will conduct a joint inspection and sign the Bill of Lading (BOL). Your photos will help you confirm that the official report is 100% accurate.

How to Choose a Reliable Auto Transport Carrier

Selecting the right company for shipping vehicles across country is a significant decision. You are entrusting a valuable asset to a service provider, but a methodical approach can make the choice a confident one. It comes down to understanding the industry structure and asking the right questions.

The first decision point is choosing between an auto transport broker and a direct carrier. A carrier owns the trucks and employs the drivers who physically move your car. A broker acts as a logistics specialist, connecting you to a vast network of vetted carriers. This choice fundamentally shapes your shipping experience.

Brokers vs. Direct Carriers

The choice between a broker and a carrier is not about which is superior, but which best fits your specific needs. Each model has distinct advantages and disadvantages.

A direct carrier provides a single point of contact throughout the process. However, their operational scope may be limited by their fleet size, established routes, and fixed schedules. If your route is not one they service regularly, you could face significant delays waiting for an available truck.

A broker offers superior flexibility. By tapping into a network of hundreds or thousands of carriers, they can find a driver already scheduled for your route, leading to competitive pricing and faster pickup times. The key is to choose a reputable broker who maintains a high-quality, fully vetted carrier network.

For most cross-country shipments, particularly those with specific timelines, a reputable broker offers the optimal blend of speed, cost-effectiveness, and flexibility. Their extensive network is the most efficient way to match your specific transport needs with a qualified driver.

Deciding between an auto transport broker and a direct carrier is a key first step. This table breaks down the main differences to help you figure out which one aligns with your needs for shipping your car across the country.

Broker vs Direct Carrier: Which Is Right for You?

Feature	Auto Transport Broker	Direct Carrier
Flexibility	High. Access to a large network means more options for routes and schedules.	Low. Limited to their own trucks, routes, and availability.
Pricing	Competitive. Can get multiple bids from carriers, often resulting in lower prices.	Fixed. The price is what it is; less room for negotiation.
Speed	Generally Faster. Can find a carrier for your route more quickly.	Can Be Slower. You may have to wait until they have a truck in your area.
Communication	One Point of Contact. The broker manages everything, but you aren't talking to the driver directly.	Direct Contact. You communicate with the company and often the driver who has your car.
Vetting	Crucial. You must trust the broker's process for vetting their carriers.	Straightforward. You are vetting one company directly.

Ultimately, a broker provides more options and often a better price, while a carrier offers a more direct line of communication. Your priority—be it flexibility, speed, or direct contact—will guide your choice.

Verifying a Carrier's Credentials

Once you have a shortlist of companies, perform your due diligence. A few minutes of verification can prevent significant problems later.

The most critical action is to verify the company's USDOT number. Every legitimate interstate carrier and broker must be registered with the Federal Motor Carrier Safety Administration (FMCSA). You can use this number to check their operating status, safety record, and insurance details directly on the FMCSA's website.

If a company cannot or will not provide a USDOT number, consider it a major red flag and move on.

Next, confirm their insurance coverage. Request a copy of their Certificate of Insurance. This document will specify their cargo insurance limit—typically between $100,000 and $250,000 for open carriers. Verify that the policy is active and the coverage amount is sufficient for your vehicle's value.

Questions That Go Beyond Price

While cost is a primary consideration, the lowest quote is often not the best value. To properly vet a company, you need to ask insightful questions.

Here are essential, practical questions to ask every potential provider:

How do you handle delays? Unforeseen events like weather or mechanical issues occur. A professional company will have a clear communication protocol to keep you informed, rather than leaving you to guess.
What is your exact process if my vehicle is damaged? Ask for a step-by-step walkthrough of their claims process. A detailed, confident answer indicates they are prepared and customer-oriented.
Do you have experience on my specific route? A carrier familiar with a long-haul route, such as Miami to Seattle, will be better prepared to manage potential logistical challenges compared to one new to the lane.

By asking these targeted questions and verifying credentials, you move from simply choosing a price to selecting a reliable logistics partner.

Decoding Your Car Shipping Quote

A car shipping quote is a calculation based on several key variables. Understanding these factors will help you budget accurately and identify what is influencing your price.

The vehicle transport industry is a significant component of the global economy. The market is projected to reach $15 billion by 2025 and is forecasted to grow at 6% annually, potentially hitting $25 billion by 2033. This growth is influenced by global trade and automotive manufacturing.

Market forces such as fuel price volatility and supply chain disruptions directly affect your quote. For more detailed market analysis, you can review the vehicle shipping service market report from Data Insights Market.

The Core Cost Factors You Can't Change

These foundational variables form the basis of every shipping quote.

Distance and Route: The primary cost driver is the mileage between pickup and delivery. Shipping from Los Angeles to New York will cost more than from Atlanta to Miami. Furthermore, major transport corridors are typically less expensive than routes to or from remote, rural areas due to higher carrier availability.
Vehicle Size and Weight: Larger vehicles occupy more space and add more weight, increasing the cost. A Ford F-150, for instance, displaces the equivalent of nearly two compact sedans, and its shipping price will reflect that.
Vehicle Condition: If your vehicle is inoperable and cannot be driven onto the carrier, it will require special equipment like a winch for loading. This additional labor and equipment will increase the total cost.

These three factors establish the baseline price for your shipment.

Your Choices That Shape the Final Price

This is where your decisions directly impact the cost. The transport method you select can alter the final price significantly.

The most important choice is between an open carrier and an enclosed carrier.

Open Carrier: This is the industry standard and the most cost-effective option. These are the multi-car carriers commonly seen on highways. They are a safe and reliable choice for most standard vehicles.
Enclosed Carrier: This premium service provides complete protection from weather, road debris, and potential theft. It is the recommended option for classic, luxury, exotic, or high-value vehicles. Expect to pay 30% to 60% more for this level of service.

The decision between open and enclosed transport should be based on your vehicle's value and your personal risk tolerance. For a daily driver, open transport is a practical and economical solution. For a collectible car, the additional cost of enclosed shipping is a worthwhile investment.

The Hidden Influences: Timing and Seasonality

Two often-overlooked factors can significantly impact your quote: seasonality and timing.

Demand for auto transport peaks during two key periods:

Summer Months: This is the national peak moving season, leading to higher demand and increased prices.
"Snowbird" Season: During the late fall and early spring, there is a mass migration of vehicles between northern states and sunbelt locations like Florida and Arizona. Shipping a car from New York to Florida in October will cost more than in July due to this seasonal surge.

If your schedule allows, booking your shipment during off-peak periods, such as mid-spring or early fall (outside of snowbird season), can result in lower rates and greater carrier availability.

The most effective way to understand these variables is to get a free shipping quote. By adjusting options like transport type and dates, you can see how each factor affects the price and make an informed decision.

Getting Your Car Ready for the Road

Proper preparation in the days before pickup is essential for preventing damage and delays. A well-prepped vehicle simplifies the driver's job and protects your interests throughout the shipping process.

Start by washing your car. A clean vehicle allows for accurate documentation of its pre-existing condition, which is crucial for the inspection report on the Bill of Lading. You can use a comprehensive car inspection checklist to ensure a thorough examination.

Clean It Out and Check Under the Hood

You must remove all personal items from your vehicle. This is a strict requirement for both insurance and safety reasons. The carrier’s cargo insurance does not cover personal belongings, and loose items can shift and cause damage during transit. Remove everything, including GPS devices, phone chargers, and toll passes.

After cleaning the interior, perform a few simple mechanical checks to ensure the vehicle is ready for loading.

Fuel Level: The gas tank should be no more than one-quarter full. This is a mandatory safety and weight-reduction measure.
Battery: Ensure the battery is fully charged. A dead battery will prevent the driver from loading the vehicle, causing delays and potentially incurring extra fees.
Tire Pressure: Check that all tires are properly inflated to the manufacturer's recommended PSI. This helps prevent damage during loading and unloading.
Fluid Leaks: Inspect underneath the car for any active fluid leaks. If you notice any, inform the transport company immediately so they can take appropriate precautions.

Actionable Insight: A vehicle that is mechanically ready—with a charged battery, correct fuel level, and no leaks—is the foundation of a smooth pickup. These simple checks prevent the most common day-of-shipment problems.

What About Unique or Modified Vehicles?

Specialty vehicles require additional preparation. If you are shipping a convertible, a modified vehicle, or an electric vehicle (EV), take these extra steps.

For convertibles, ensure the top is securely latched and sealed to protect the interior from weather. If it is a classic car with a delicate top, discuss using a protective cover with the carrier beforehand.

For modified vehicles, especially those that are lowered, lifted, or have custom spoilers, you must provide precise dimensions at the time of booking. Ground clearance is particularly important. This information allows the shipping company to assign a truck with the appropriate ramps to avoid damage.

Electric vehicles are now common in auto transport, with US exports of EVs increasing over 300% in the last year. For EVs, the battery should be charged to between 50-70%. Provide the carrier with any specific instructions related to handling or charging the vehicle.

Managing the Handover: Pickup and Delivery

The pickup and delivery appointments are the most critical moments of the transport process. Understanding your role during these events is key to a successful outcome. This is when you will interact with the Bill of Lading (BOL), a legally binding document that serves as a condition report and contract.

The Pickup Inspection: Your First Checkpoint

When the driver arrives, they will conduct a vehicle inspection with you. Actively participate in this process. Your objective is to ensure the report accurately reflects your car's condition.

The driver will note any existing damage on a vehicle diagram on the BOL. Follow along closely, using the photos you took earlier as a reference. If the driver misses a scratch or dent, point it out. This is the moment for diligence.

Do not sign the Bill of Lading until you are 100% satisfied that the condition report is accurate and complete. Your signature transfers care of the vehicle to the carrier. Never sign a blank or incomplete BOL.

The Bill of Lading you sign at pickup is the official record of your car's pre-shipment condition. It is the primary document used in the event of a damage claim. An accurate BOL is your most important form of protection.

After signing, you will provide the driver with a set of keys, and your car will be loaded for its journey.

Staying in the Loop While Your Car is on the Road

Effective communication is vital while your vehicle is in transit. A reputable transport company will provide a method for tracking your shipment, such as a tracking number, the driver's contact information, or updates from a dispatch agent.

Use these tools to stay informed. It is reasonable to check in for an updated ETA every couple of days. Remember that delivery dates are provided as a window, not a fixed time, to account for potential delays from traffic, weather, or other scheduled stops.

For maximum convenience, you can explore the benefits of door-to-door auto transport to have your vehicle delivered directly to your specified address.

The Final Handover: Your Delivery Inspection

The driver or dispatcher will contact you as they approach the destination to schedule a specific delivery time. You or a designated representative must be present to receive the vehicle. This final inspection is your last opportunity to document its condition.

Using your copy of the original BOL, conduct a thorough walk-around inspection with the driver. Compare the vehicle's current state to the initial report.

Key actions for the final inspection:

Compare Against the Original BOL: Meticulously check each panel against the diagrams and notes from the pickup inspection.
Check High and Low: Inspect the roof for any new damage and look under the front and rear bumpers for scrapes.
Document Everything: If you discover any new damage, point it out to the driver immediately. It must be noted on the final Bill of Lading before you sign to accept delivery.

After the inspection is complete and you have noted any discrepancies, you will pay the driver the remaining balance. This payment is typically due upon delivery and is often required in the form of cash, a cashier's check, or a money order.

If new damage was found, ensure it is clearly documented on the BOL and take detailed photos of it on the spot. This documentation is essential for filing a successful insurance claim.

Common Questions About Shipping a Vehicle

Even with thorough planning, questions are a natural part of the vehicle shipping process. Here are clear, practical answers to some of the most common inquiries.

How Long Does It Take to Ship a Car Across the Country?

The transit time for a cross-country shipment, such as from California to New York, is typically 7 to 10 days after the vehicle has been picked up. Shorter, regional transports, like from Texas to Florida, usually take 3 to 5 days.

These are estimates, and several factors can influence the actual timeline:

Route and Distance: Longer distances naturally require more time.
Pickup/Delivery Locations: Shipments between major cities along primary transport routes are generally faster than those involving remote areas.
External Factors: Weather, road construction, and traffic can cause unavoidable delays.
Carrier Schedule: Your vehicle will likely share the trailer with others, and the driver must manage multiple pickups and drop-offs.

For these reasons, transport companies provide a delivery window rather than a guaranteed date. It is wise to build some flexibility into your schedule.

What Does Car Shipping Insurance Actually Cover?

The carrier's insurance is cargo insurance, which covers damage to your vehicle that occurs while it is in their possession and is a direct result of their negligence or an accident. This includes damage during loading, transit, or unloading.

It is equally important to understand what is not covered:

Pre-existing damage documented on the original Bill of Lading.
Personal items left inside the vehicle.
Mechanical failures that are not related to the transport itself.

Actionable Tip: Before booking, request a copy of the carrier's Certificate of Insurance. Review the coverage limits to ensure they are sufficient for your vehicle's value and take note of any deductible. This simple step provides crucial peace of mind.

Can I Pack Personal Belongings in My Car?

The answer is almost universally no. Federal regulations prohibit transport carriers from hauling household goods inside a vehicle they are shipping. This is not merely a company policy.

There are two primary reasons for this rule. First, the carrier's cargo insurance does not cover any personal items. If they are lost, stolen, or damaged, you have no recourse. Second, extra items add weight, which can lead to overweight fees and place undue stress on your car’s suspension during transit.

The best and safest practice is to ship your vehicle completely empty. This eliminates risk and ensures a smooth, compliant transport.

Navigating the logistics of shipping your vehicle doesn't have to be complicated. With a reliable partner, you can ensure your car arrives safely and on time. At We Will Transport It, we specialize in providing seamless and secure auto transport solutions tailored to your needs. Ready to get your vehicle on the road? Visit us at https://www.wewilltransportit.com to get a free quote and learn how we can make your next move easier.